Cleans hours, prepares filings, and keeps your payroll provider honest. Kai does not run payroll. Kai makes payroll easy.
Payroll itself stays with Gusto, ADP, Justworks, or QBO. Kai is the agent that gets you ready for it. Hours are reconciled, tips are split, OT is verified, W-9s are chased, and quarterly filings are queued. Your payroll Tuesday turns into a 20-minute review.
Payroll prep, tax, and compliance
Three jobs Kai owns.
Hours and tips reconciled
Clock-in data, schedule edits, declared tips, credit card tips. Kai produces a single clean payroll file.
Tax filings on a calendar
Quarterly 941s, state SUI, year-end W-2s, 1099-NECs. Kai tracks deadlines and prepares the documents.
New hire onboarding
W-9 chase, I-9 collection, direct deposit. New hires finish onboarding before their first shift, not after their first paycheck.
What this looks like in real service.
Cleans every hour
Missed punches flagged, edits logged, OT flagged. The numbers heading to your payroll provider are correct, not optimistic.
Queues 941 and SUI
Drafts the federal 941 and state SUI filings, attaches the supporting reports, and puts them on your calendar.
W-2s and 1099-NECs
Pulls the year of data, prepares all forms, and keeps a clean audit trail in one place.
Kai is not for
- Actually moving the money. Your payroll provider does that.
- Tax advice. Kai prepares filings, not legal positioning.
- Health benefits administration.
Pairs well with
Questions about Kai
Do I need to switch my payroll provider?
No. Kai is provider-agnostic. We sync with Gusto, ADP, Justworks, Paychex, and QBO Payroll. Keep the provider you have.
Does Kai handle multi-state filings?
Yes. State SUI rates, locality taxes, and reciprocal agreements are all tracked per location.
How does tip handling work?
Declared tips, credit card tips, tip-out pools, and tip credit are all configurable per role and per state.
Put Kai to work this week.
Connect your POS, hand Kai the keys, and see the first results before the next shift ends.